Vacancy announcement: Maternity leave replacement for the position of EIUC General Services Officer

The European Inter-University Centre for Human Rights and Democratisation (EIUC) is seeking a maternity leave replacement for the position of General Services Officer; she/he will work as member of the staff of EIUC based in Venice – Lido, in the General Services Department and under the supervision of the General Services Manager, mainly assisting in the planning and in the organization of events with international and local participants/guests.

Functions and tasks

The General Services Officer will be mainly in contact with suppliers for local accommodation, catering, local transportations services and office supplies; this will involve:

• Checking availability and rates of the services and bookings
• Request and comparison of estimates
• As for the accommodation: distributing the guests/participants of each event among the hotels, drafting the rooming lists and keeping the hotels regularly updated until the final version
• As for the catering: drafting the detailed table of the services, informing timely the suppliers in case of changes
• Providing the suppliers with detailed direction concerning the invoicing requirements, checking the correctness of the invoices afterwards
• Other relevant duties, when necessary

Requirements:

Professional skills

• Proficient English and Italian both written and spoken; appreciated fluency in other languages
• IT skills (good knowledge of Microsoft Office^TM and proficiency in the use of email and internet navigation)
• Basic knowledge on Italian accounting and invoicing
• Basic knowledge on tourist industry and/or previous experience in the branch

Personal skills

• Sense of responsibility
• Team working ability
• Problem-solving attitude
• Ability to work under stress
• Good communication skills

Added values

• Previous work experience in a similar job position

Deadline for applications: January 15, 2018

Starting date: between mid-February and mid-March

Contract: full time maternity leave replacement (Contratto Collettivo Nazionale di Lavoro – CCNL)

Salary: IV level (CCNL Commercio)

Please send a cover letter and CV to info@eiuc.org and logistics@eiuc.org.